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Setting up timeghost in under 10 Minutes

timeghost quick start guide – 4 setup steps

We’ll show you how to set up timeghost effectively so that you can book your first times after just a few minutes. All you need is a Microsoft365 account. 

14 days Free Trial

Before you purchase timeghost, we want to give you the opportunity to check whether it is the right software for you and your team. With the 14 day free trial we offer you the possibility to test our software for free. As mentioned in the introduction, all you need to register with timeghost is your Microsoft365 account.

Click here to register:

Steps after registration

1. Setting up the Workspace – the playground for the projects and tasks of your team

2. Create projects

3. Create tasks in the projects

4. Entering times in timeghost

1. Setting up the Workspace in timeghost – the playground for the projects and tasks of your team

The workspace represents the playground in timeghost. So only one workspace is needed for a team. As the person who sets up the software, you can invite the people from your team to the workspace by either importing an existing Microsoft Teams group into the software, or by specifying the Microsoft365 accounts of each team member.

Importing Teams groups

Importing Microsoft Teams Groups in timeghost

If you are using Microsoft Teams and already have a group chat with all team members in it, you can synchronize this Teams group with timeghost. By doing so, the participants will be automatically invited to the workspace and everyone in the team will be able to track their times with our software.

Another possibility is to add people via the “Invite User” box. There you enter the mail address of the Microsoft account of the people who should join the workspace.

2. Create projects


In timeghost you can create all the projects that your team is currently working on. This gives you the possibility to see later in the dashboard how many hours you have worked on which project. In addition, you can update your client on the progress of the project through the recorded times by exporting the project as an Excel or CSV file.

Create projects

1. Click on “Projects” on the left side

2. On the left side, click on “Create Project

3. Fill out the gaps

4. Click on “Additional Settings” to specify your project (Billability, Project Visibility, Budget)

3. Create tasks in the projects

In each project you can create tasks. This way you can specify the content of your project in timeghost and you can better adapt the project during the execution and evaluate it afterwards.  You can add a time budget to the tasks, which indicates how long you want to work on this task. This gives you, and in the end also the customer, a better calculability, concerning hours, but also concerning costs in the end.

Define tasks and set time budgets for them

1. Click on “Projects” on the left side

2. Click on the project you want to set a budget for a specific task

3. Within the project, on the right side, click on “Create Task”.

Then you can give the task a name, add a time estimation and add the people who will work on the task.

Once you have set up the workspace with the participants, the projects and the tasks, you and your team are ready to book your times into the software.

4. Entering times in timeghost

By implementing points 1-3 (setting up workspace, create projects, create tasks), you create the best possible basis to effectively track your times and enter them into timeghost. We tried to make the entry of your working hours as intuitive and self-explanatory as possible for you.

In the box “What are you working on?” you simply write the topic you are currently working on. Our AI assistant Timmy will offer you suggestions based on the times you have previously entered. If you click on a suggestion, the project and task will be filled in automatically and you only have to enter the time. If you want to book your time entry to another project/task, this is also very fast and intuitive. Select the project and the task defined in the project.

entering times in timeghost with the suggestion feature

Let’s recap the steps that are crucial for setting up timeghost:

  • Use 14 days Free Trial to find out if the software suits to you and your team
  • The workspace is considered a playground to enter times into timeghost
  • For time tracking it is necessary to define projects and tasks
  • Both tasks and projects can be individualized, e.g. by time budgets
  • With the AI-assistant and the suggestions you can book your times quickly and easily.

Now, you are ready to experience timeghost by yourself! Feel free to check it out with the 14 day free trial.

Try it yourself 

We really appreciate all the feedback we can get, so please feel free to contact us and tell us what needs improvement or what you are missing in our app.  

If you need any help in setting up the software, please don’t hesitate to visit our Support Center or send us an email to [email protected]

Get the timeghost Teams App 

You only need to install the timeghost Teams App directly from the AppSource Store in the application. You can find a manual on how to do this right here. The app includes all features that you know from the web client and since you use your Office 365 account in order to access timeghost you’re set and done in only a few seconds. 

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