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software purchase 5 steps

Software purchase – 5 steps to make the best decision

Regardless of the size of the company and the product offered by the company in question – every company needs software products to best manage its processes.

With the variety of software solutions that can be considered for businesses, the final purchase decision becomes more complicated due to the wide selection.

This is because, in most cases, companies are looking for solutions with which they intend to work in the long term. This is why choosing the right software is so essential for the future direction of the company. You should leave as little as possible to chance, choose a solution in a structured way and allow yourself enough time to make a decision.

With the following 5 steps you will find the right software for you, your team, and your company.

1. What problem do you want to solve?

Start by asking yourself specifically what problem you want the software to solve in your company. This will help you identify the type of software you’re looking for and narrow down your choices by answering this question.

For people looking for project time tracking like timeghost, for example, that would be:

We currently don’t have a good overview of which projects individual employees are working on. We are looking for a project time tracking system that can track and evaluate our project working hours clearly and directly in the Microsoft365 working environment.

2. What are your requirements for the software?

Then define the requirements so that you get an even more accurate picture of what the software should also deliver in the future.

About the previously defined problem, the requirements are for example:

  • Project time tracking software
  • The software is integrated into the Microsoft365 work environment
  • Intuitive and easy to use
  • Clear representation of working hours
  • Different permissions (administrator/user)
  • Projects should be able to be exported to send to customers
  • It helps to prioritize requirements to give the most weight to the most important factors in decision making.

3. Which software to choose?

Make a list of all the vendors you are considering. Make sure that the software meets your needs. Ideally, you should have a shortlist of between 3 and 5 providers that you can compare with each other.

Comparison portals and review sites such as Capterra or Crozdesk are ideal for searching for the various solutions, as they provide you with transparent insights into the different software solutions and allow you to compare them with each other. 

Afterwards, you can get more detailed information on the websites of the individual software providers.

4. Test and get feedback

Now it’s time to test the individual tools and get initial opinions on how to use them. Many providers offer a live demo, in which employees explain the product to you and answer any questions you may have about the software.

However, it is best to test the software for a certain period and see if the application matches your requirements when you use it.

Small tip:
Let your employees test the software as well and take their opinion into account. This way you have a more objective evaluation and involve your employees who will also work with the application.

5. Software purchase

After you have tested the software and gathered feedback from your employees, it is now time to decide on a solution. Compare the solutions again and match them with the requirements you have set for the programs.

There is no right or wrong way to make a decision. What is certain, however, is that the new software will help your company or your project team to meet the defined requirements!


Allow yourself enough time to make a decision!

Because the decision for software should not be made too hastily. Always be aware that the use of software influences the development of the company and your project team.  It is therefore all the more important to make a well-founded and rational decision.

software purchase 5 Steps

Test timeghost for free

With the 14-day free trial version, you can test all the advantages of timeghost for free and get a first impression of the software.

Recommend timeghost to other companies

Shortly, we will release the timeghost partner program. It will allow authorized companies to distribute and introduce timeghost to companies that need project time tracking integrated with the Microsoft365 working environment.

More information regarding application, commission, and other conditions will be published soon.

If you want to get more information about our model in advance, feel free to contact our support via [email protected].

Get the timeghost Teams App 

You only need to install the timeghost Teams App directly from the  AppSource Store in the application. You can find a manual on how to do this right here. The timeghost app includes all features that you know from the web client and since you use your Office 365 account to access timeghost you’re set and done in only a few seconds. 

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