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time management as freelancer

Limited time as a freelancer? Here are 5 time management tips

There is probably no freelancer who claims that he needs more tasks to fill his day. Most of the time, the situation is just the opposite. The amount of work you have to do every day as a freelancer is huge. Because besides the implementation of your customer projects, you have many other tasks.

It is, therefore, all the more important to keep track of your work and to use the most limited resource – time – in the best possible way.

We want to help you with these 5 simple tips on how to take your time management to the next level as a freelancer and become even more successful in your job!

1. Use our project time tracking system timeghost

To display your working hours as clearly as possible, it’s a good idea to use project time tracking software like timeghost. Our software gives you an overview of your working hours and you can assign your projects and tasks to the corresponding times.

You can evaluate how long you worked on which project and task and see in the dashboard clearly and transparently which projects you worked on and for how long.

This helps you especially when checking and adhering to your time deadlines and working hours that you have set with the customers.

timeghost is integrated into the Microsoft365 working environment. Learn more about the benefits and how to use them in this blog.

You can test the software with the 14-day free trial. All you need is a Microsoft365 account. Just sign in with your Microsoft365 mail and try it 14 days for free.

time management with timeghost

2. When is your most productive time of the day?

Time blocking is, in our opinion, one of the most important techniques to complete your projects and tasks. This can be a real gamechanger for freelancers.

Ask yourself: When is my most productive time of the day? Most of the time it is in the morning between 8:30 – 11 am. Focus only on the tasks at hand and block out everything around you. Listening to music can help keep your focus high during this time. Once you’re in the flow state, you’ll see your productivity increase. Here’s how you can get yourself into this state of flow.

The most important tasks first

The key is to have a plan of which tasks are currently the most important. Put the tasks with the highest priority in your most productive period of the day and you’ll see that you’ll have a much easier time getting your projects done. At the same time, the quality of your tasks will increase and you will be able to meet your deadlines. Try it out right now!

3. Use project management programs

The variety of project management tools allows you a very good basis to display and prioritize your projects and tasks. The most popular programs are Toggl, Microsoft Planner, Asana, and Monday.com.

Try them out and see which processes you can automate with Zapier between different programs. timeghost, for example, offers various Zapier connectors.

These connectors allow you to automate your processes and extend your work environment as you wish.

In addition, interfaces between programs are closed and you can move even better in your digital work environment. Especially for freelancers who have little time, a great time saver and productivity booster. 

4. Don’t overestimate your abilities

With this time management tip, you’re protecting yourself above all else. Often, freelancers tend to want to get everything done somehow, forgetting that their time in the day is limited. It can easily happen that this or that task still needs to be done. The workday stretches into the night and you have too few recovery phases.

To counteract this, it is essential to realistically assess your time possibilities and to say “no” more often. This means that you should not accept every project request, but only focus on the most important and interesting projects.

Every “no” gives you one more opportunity to focus on the important projects and work on them with greater quality. Both the client and you as a person benefit from this methodology to better manage your time.

Quick Tip:

Experts recommend having a quarter of your regular schedule free so you have some wiggle room and are ready for unexpected twists and turns.

Check out this blog for more time management tips that you can also apply as a freelancer.

5. Avoid digital distractions

You’ve probably heard this point a thousand times. But it’s so relevant that it can’t be repeated enough.

Whether it’s WhatsApp, LinkedIn, Instagram, Facebook, Skype, or Teams, turn off notifications when you’re working on an important task. Because nothing is worse than being distracted by media.

Most of the time, you don’t know exactly why you’re spending time there, and it keeps you from working productively. So put your smartphone and tablet to one side while you work, and turn off the push notifications on your devices so you can fully focus on the task at hand.

We hope these tips will help you become even more successful as a freelancer, using good time management to get your projects and tasks done even better.

Get the timeghost Teams App to keep the overview of your working time

You only need to install the Teams App directly from the  AppSource Store in the application. You can find a manual on how to do this right here. The app includes all features that you know from the web client and since you use your Office 365 account to access timeghost, you’re set and done in only a few seconds. 

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Feel free to give us feedback on what you think of the software, what you like, and what you would improve! With Frill you can do this directly in the timeghost app!

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