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5 Things To Consider When Building Your Remote Team

5 Things To Consider When Building Your Remote Team

Building a remote team might seem like a straightforward task for business-savvy leaders, but this couldn’t be further from the truth. You’ll need to make certain considerations to maximize your team’s productivity while mitigating related risks. 

For instance, did you know that up to 82% of all developers who’ve worked from home have suffered burnout while working remotely? Also, 17% of all employees who work remotely have reported feeling lonely. 

This means that you’ll need to consider your team’s well-being to get the most out of them. This could mean using HR software that allows you to track your team’s well-being while pointing out those who need wellness seminars or retreats. 

The list goes on and on; there are many other factors that you should take into account when building your remote team. After talking to many business leaders and HR managers, we’ve narrowed it down to five main considerations as follows:

  1. It Starts With Your Recruiting

Finding the best employees for the job should be at the top of your priority list. After all, a great team comprises talented members who strive to achieve organizational goals. Ideally, it would be best if you looked for candidates who have good communication skills and are able to work independently. 

Another key consideration when building a remote team is choosing self-motivated and driven employees. These individuals will be able to stay on top of their work even when they don’t have direct supervision or oversight. 

But how do you get the best employees to work remotely? 

There’s no doubt that online job boards have made it easier than ever to find talented employees who are willing to work remotely. But you should also keep in mind that profile shortlisting and interviewing are still important considerations when it comes to finding the best candidates. 

After all, you want to ensure that you’re not only finding someone with the right skills and experience but also someone who will be a good fit for your company culture. 

  1. Ensure Effective Communication Channels

Maintaining regular communication with colleagues can often be difficult when you’re not in the same physical space. The lack of effective communication leads to workplace failure. This is why you need to prioritize communication when crafting your remote team’s working policy. 

Where do you start? By focusing on establishing effective communication channels and best practices from the start. One of the most effective ways to do this is by scheduling regular video chats with your team members. This also includes scheduling regular meeting times and sticking to them. 

Regular video interactions will help ensure everyone stays on the same page. It’s also a great way to address any rising concerns or questions quickly and efficiently.

But communication is a two-way street. This means that you’ll need to put feedback mechanisms in place. This could involve creating dedicated chat channels or sharing tools where team members can give each other feedback or even having formalized processes for providing feedback on projects or tasks.

Successful communication is essential for any successful remote team. So, you must establish clear and consistent channels for connecting with your colleagues upfront. You should also ensure this momentum continues to build over time.

  1. Leverage Remote Work Tools

Speaking of communication, you’ll need the proper tools that allow you effective communication with your team. After all, without the right tools in place, your remote team is likely to become unproductive and frustrated quickly. 

Slack, Trello and Discord are great and popular communication tools that you should consider to promote effective and open communication.

But communication is not the only area that needs remote work tools. Project management is a huge aspect of remote work. It might seem a bit excessive to invest in good project management tools, but it’s a worthwhile investment. 

Only 1 out of 4 organizations use project management tools. Such organizations have reported wasting up to 12% of their valuable resources. Resources are not the only thing you will worry about if you don’t use project management software but your team’s productivity, communication, and effectiveness too. 

Productivity is paramount for the success of remote teams. These tools can help enhance productivity by providing virtual workspaces where team members can easily collaborate and share information. They also make it easier for teams in different locations to work together seamlessly, even if they have never met in person.

Another key benefit of using remote team tools is that they allow you to track and monitor progress on projects. Since all communications, documents, and tasks are in one place, it is much easier to see what everyone is working on and how they are contributing to the big picture. This can help keep everyone on track and prevent bottlenecks or missed deadlines.

So, where do you start? 

There are a number of different options available, but it’s important to choose the right ones for your specific needs. Do you need a video conferencing solution? A chat client? A project management tool? Once you’ve determined your team’s needs, you can start looking at specific options. Fortunately, there are a number of great remote work tools available, so you should be able to find something that’s a perfect fit for your team.

  1. Ensure Your Remote Work Policy Reflects Your Company Culture

Company culture is about more than just office happy hours and team-building exercises. It’s the set of values, beliefs, and behaviors that define your organization. It’s what makes your company unique and is the foundation for everything from your brand to your employee onboarding process.

When building a remote team, it’s important to focus on creating a company culture that will translate easily into a remote environment. This means focusing on things like values, communication, and collaboration. 

One of the best ways to do this is by creating a remote work policy. This document should outline your company’s values and beliefs and how you expect your employees to behave. It should also include your company’s stance on remote work, how you’ll handle communication and collaboration, and what tools and resources you’ll provide to your team.

Creating a remote work policy is a great way to ensure everyone is 

on the same page and can help you avoid any potential problems down the road.

  1. Make Security A Top Priority

Security should be a top priority whether you’re building a remote team from scratch or expanding an existing one. With more and more businesses moving operations online, cybersecurity has become a major concern for companies of all sizes. 

Remote workers typically use computers, laptops, smartphones, and tablets to connect and access company data online.  This provides a larger attack surface for cybercriminals to exploit. 

There are a number of things you can do to improve your cybersecurity, but one of the most important is to make sure that all of your devices are up-to-date and that you have a reliable security solution in place. 

It would help if you also educated your employees on good cybersecurity practices. This includes things like using strong passwords, being careful about what they click on, and avoiding phishing scams.

Organizations have security education sessions to reinforce the importance of cybersecurity for work-at-home employees. 90% of businesses today require their remote workers to attend cybersecurity training.

One of the best ways to promote security in a remote team setup is by encouraging the use of VPNs. A VPN protects your operating system’s IP address and encrypts your team’s activity online, hiding all the confidential information from prying eyes.

And best of all, using a VPN is incredibly easy. All you need to do is download your preferred VPN and set up a company server in the desired location. Whether you’re trying to keep the company’s online activity private or help employees access blocked content, a VPN is an effective solution to online security. 

  1. Employee Management (Bonus Tip) 

As a remote team leader, you’ll need to find new ways to manage and motivate your employees. This can be a challenge, but there are a number of things you can do to make it easier.

One of the most important is to set clear expectations. Your employees should know what’s expected of them, and they should have a clear understanding of your company’s goals and objectives. 

You should also ensure that you’re providing your employees with the resources they need to succeed. This includes things like access to the right tools and training.

Final thoughts

When it comes to employee management, there’s no one-size-fits-all solution. You’ll need to find what works best for your team, but these tips should help you get started.

Building a remote team can be challenging, but it’s certainly not impossible. Remember to focus on company culture, communication, and security, and you’ll be off to a great start. With the right planning and execution, you can create a team that’s just as productive and cohesive as a traditional one. 

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