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How to use AI effectively for productivity in business

How to use AI effectively for productivity in business

In this day and age where Artificial Intelligence (AI) is becoming more and more advanced, it offers businesses and individuals a variety of ways to increase their productivity and streamline their workflows.

Here, we’ll give you quick tips on AI.

We’ll show you:
  • How to make the best use of AI for your tasks
  • How AI can save you a lot of time and even improve the quality of your work.
  • In which areas AI is particularly powerful

We’ll give you examples of use cases that you can apply to your tasks in your job.

That way, you’ll get what you want from AI:

1. Define clear goals and use cases before you deploy AI

Before deploying AI, it’s critical to define clear goals for applying artificial intelligence. Think about the problem you want to solve or the goal you want to achieve. Identify the specific areas where AI can improve your workflow. Be it automation of manual processes, prediction, pattern recognition or optimization, or in creative topics. By having a clear objective, you can target the use of AI.

2. Ensure data quality

An important foundation for the success of AI systems is the quality of the data. Make sure your data is well-organized, up-to-date, and representative of the use case. High-quality, clean and comprehensive data is essential to achieve good results. Invest time in data cleaning and preparation to get the most out of AI.

3. Choose the right AI solution

There are different types of AI software designed for different use cases. While doing so, choose the AI solution that suits your requirements. Consider aspects such as ease of use, scalability, integration with existing systems, and support. If you need more tips on how to approach the decision-making process when choosing AI tools, check out this post from Linkedin. It details what you should look for when choosing your AI tool.

Research and test different options to find the best AI software for your needs.

4. Training and customizing AI for your specific needs

Most AI models require training to understand specific tasks or domains. Plan enough time and resources for this step to achieve optimal results. Depending on the AI software, this may mean you need to annotate data, train and evaluate models. Invest in training and education to realize the full potential of AI.

5. Continuously monitor and optimize AI

AI models are not static, but can be affected by new data and changing conditions. Monitor the performance of your AI systems regularly and optimize as necessary. Update and expand the database to ensure that the AI continues to deliver good results. Keep abreast of new developments and updates in AI technology.

Effective use cases for AI in a business context:

1. Automation of repetitive tasks

Especially in project management, automating repetitive tasks is a big time saver. Studies have shown that project managers spend more than half of their time on administrative tasks such as scheduling meetings, check-ins, and reports. AI can help automate administrative and time-consuming tasks.

By delegating these tasks to AI systems, employees can use their time more efficiently and focus on more challenging tasks.

2. Predictions, forecasts, and cost estimates

AI can analyze data, identify patterns, and make predictions. This is useful for revenue forecasting, customer behavior, or workforce planning. By making informed predictions, companies can plan better, allocate resources optimally, and make decisions based on data.

For example, get schedules created by giving the AI (e.g. ChatGPT) context about your project and have it develop a work breakdown structure for you. In just a few seconds, you’ll have a plan that you can then adjust.

3. Personalized customer experience

AI can help provide personalized recommendations, product recommendations or customer service. By analyzing customer data, AI can better understand customers’ needs and preferences and provide them with tailored solutions. This increases customer satisfaction and loyalty.

4. Business process optimization

AI can help identify bottlenecks, uncover inefficient operations, and provide suggestions for improvement. By applying AI, companies can make their business processes more efficient, reduce costs and increase productivity. 

Forbes wrote an article about possible use cases AI can cover in project management. Feel free to check it out! 


Effective use of AI requires clear goal setting, quality data, selection of the right AI solution, training and customization of AI, and continuous monitoring and optimization. By using AI in a targeted way, companies and employees can save a lot of time, increase productivity, and gain valuable insights. 

However, AI will only partially replace human skills. Rather, for us it is about using AI in conjunction with our skills and deploying it in the best possible way.  


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